Guests are always welcome at West Hill's monthly Board meetings, usually held the first Tuesday of every month.  We'll also post summaries here so you can see what types of issues are explored by the board.  Questions?  Contact Kelly Colwell, our Manager of Programs and Administration at kelly@westhill.net.  

Wednesday
Apr022014

April 1, 2014 

This month's board meeting was attended by most of the board members plus several visitors from the congregation.  It's always a pleasure to have engaged members from the congregation present at the meetings, and visitors are always welcome, so come on out on the first Tuesday of every month at 7 p.m.

Financially, we're slightly ahead of our budget for the year.  We had a great conversation about ways to increase our fundraising activities and rentals to bring in some more revenue so we can close the deficit gap in our budget.  We had a long discussion around spending some of our capital reserve funds on renovating the auditorium downstairs, which the board approved.  We will be painting, upgrading the lighting to LED fixtures, making one of the washrooms fully wheelchair accessible, and upgrading some of the flooring.  We will need lots of volunteers to make this project happen, so we're counting on lots of participation from the rest of the community!

We also talked a bit about next steps for thestudio@westhill, the proposed programmatic arm of the congregation.  We heard back that a grant application we sent in was rejected.  The planning group will need to meet again to determine what to do next.  

We will be undertaking a review and rewriting of our VisionWorks document, our community's statement of collective belief which we commit to reviewing every five years.  This is the ten year anniversary of the first VisionWorks document, which you can find under the "What We Believe" tab here on the website.

We also approved the idea of having monthly services out in the West End of the city somewhere--Gretta and Scott would take the Sunday service out there to help develop some community among folks for whom the trek out to Scarborough is a bit too far for a Sunday morning.  The board approved this in principle and we'll work out the details later.

We heard an update on the progress of the Solar Panel project that Rollin is spearheading.  We are going ahead with the project and currently seeking bids, which is very exciting!

Wednesday
Mar052014

March 4, 2014

In March, the board covered a lot of ground and had some great discussions.  We talked quite a lot about developing a strategy for growing our church and for reaching out to others in the community who might be looking for a church like ours but haven't heard of us or don't understand what we are all about.  We're going to have some meetings in the next couple of months about this.

We also talked quite a bit about the building and how we should move forward in making it a rentable space.  Our auditorium in the lower level is a nice space for banquets and meetings, but it needs a paint job, some updated lighting, and renovations of the washrooms.  Upstairs, we've made the decision to remove the pews and replace them with chairs, but we need to sort out the flooring before we go forward.  There was a lot of energy around the building projects, and a lot of opinions about priorities!

We also discussed contracts and intellectual property issues.

We had an interested guest this month who is considering taking on a board position, which is very exciting!  We still have several vacancies, so if you're interested, please join us on the first Tuesday of any month to check out what the board meetings are all about.

Friday
Jan242014

January 2014

In January, the board focused on the finances, looking over the year-end financial statements and going over the areas we'd like to spend money on in 2014.  Kelly also reported back on the ongoing fundraising efforts, which have been very successful!  We agreed to form an ad hoc committee chaired by Kevin Jackson to help set priorities for capital improvement projects, and we talked about our application to have summer students helping us out this year.  

We also noted the current board vacancies--we're looking for a representative for Marketing and Communication, for Finance, for Friendship and Hospitality, for Education and Growth, and to represent our community at Presbytery, the next level up of church governance, every two months.  These positions are flexible, and being on the board is a real joy, so please consider serving the community as part of the board.  There's lots of administrative support--board positions are not meant to carry a lot of direct task responsibilility, but rather focus on representing the interests of a particular focus area in the deliberations of the board!